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Transport Planning

“The supply of Remote Transport Planners into the UK Road Haulage industry is one of our key specialisms, and a hugely sought after service”

The problem with recruiting office- based road haulage Transport Planner in the UK

Transport planning, especially in the UK road haulage sector, is one of the toughest careers available, and candidates require a great deal of resilience and problem-solving skills. The traits required to excel in the role, has resulted in many otherwise capable candidates leaving the industry and this has created a recruitment problem for Transport and Logistics operators, with high staff turnover a constant fact of life.

How we solve the problem of recruiting UK Road Haulage Transport Planners

Transport Planning, especially in the UK road haulage sector, is one of the toughest careers available, and candidates require a great deal of resilience and problem-solving skills. The traits required to excel in the role has resulted in many otherwise capable candidates leaving the industry and this has created a recruitment problem for Transport and Logistics operators, with high staff turnover a constant fact of life.

  • No PAYE/NI/Pension enrolment or contributions from the client
  • No Payroll integration
  • Each employee has a dedicated account manager to facilitate the integration of the remote worker into the clients organisation, operate as a bi-directional interface with the Clients HR and the employee
  • Remote employees are engaged as self employed contractors which reduces the HR exposure to the client.
  • Remote employees are 100% home based and therefore their wage costs can be up to 65% cheaper than locally based employees when all cost reductions are factored in.
  • The remote workers IT capabilities, equipment and work environment are benchmarked from the outset.
  • In 90% of cases a softphone can be insilled on their laptop so that they can make and receive calls as though located in the clients office.
  • We assist with the setup of the remote employee’s comms as part of the handover process.

How we train and onboard UK road haulage Transport Planners

The typical duties of a Road Haulage planner detailed below, we however understand that the majority of hauliers use web based platforms for buying and selling their surplus loads. Haulage Exchange (Aka Courier Exchange _ is the most widely used.
We therefore ensure all of our Road Haulage Planners have training in the following Haulage Exchange operations prior to deploying them to the client, so they can hit the ground running.

  • Sourcing and Booking Loads
  • Posting Loads on the Haulage Exchange
  • Tracking and Monitoring assigned Loads on the Haulage Exchange
  • Providing real time Updates to tracked loads
  • Chasing PODs and uploading to the platform
  • Using Finance Manager Accounts Receivable to view invoices and raise invoices
  • Using Finance Manager Accounts Payable to view and track invoices

Key Responsibilities of a Transport Planner :

  • Planning drivers and resources to meet work demands and minimum key performance indicators
  • Assigning and maximising the utilization of drivers and vehicles on a daily basis
  • Plan all relevant customer deliveries & collections ensuring delivery windows are met
  • Co-ordinating with depots and sites to agree schedules and clearance for driver deliveries
  • Update all records that relate to transport i.e. deliveries & Returns and rebooking’s
  • Source local sub-contractors as and when required
  • Ensure the Schedule, transport plan, Load Board and any other work sheet is produced and sent out where required
  • Complete driver’s packs each day, ensure each pack has the relevant paperwork in it and the correct instructions for the drivers to complete their jobs
  • Manage the drivers ensuring start times are adhered to and support the Transport Manager in ensuring the drivers run under the correct driver’s hours legislation and WTD
  • Answer all emails, telephone calls that relate to new jobs bookings with in a timely manner
  • Resolve Customer queries / complaints where applicable

Logistics is the complex process that is required to move items (anything and everything, including people) from their starting point to their destination. It is not a single action but a collection of many different processes, including integrating information, material handling and flow, procurement, inventory management, packaging, transportation, warehousing, security and receipt of goods.

Effective supply chain management requires an organised, well managed logistics operation to ensure parts, products and services move from suppliers through the supply chain to the end user on time and in good condition. The aim of a logistics operation is to provide better efficiency, reduce operation costs and promote service quality.